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25-03-31344947342 | FOOD SERVICE ADMINISTRATIVE ASSISTANT

HERMAN'S MODERN BAKERY INC. • Full-time • $7.25 - $18.87 / hour • 1d ago

Auto Generated UID (For Official Use Only): 25-03-31344947342

O*NET Job Code: 43-6011

Work Days Per Week: Monday, Tuesday, Wednesday, Thursday, Friday

Work Hours Per Week: 40

Estimated Work Hours Per Day: 8

Hourly Work Schedule Per Day: Monday through Friday, 6AM to 2PM

Estimated Annual Salary (If value is 0, employer did not provide): 0

Opening Date of Announcement: 04/01/2025

Closing Date of Announcement: 05/01/2025

Anticipated Start Date of Employment: 00/00/0000

Anticipated Closing Date of Employment: 00/00/0000

Number of Job Openings: 1

Job Location Address: 5040 Chalan Tun Herman Pan, Saipan, MP 96950

Payroll Deductions: Federal Income Tax, Social Security (FICA), Medicare Tax, Insurance, Other Payroll Withholdings

Job Qualification Requirements: • High School Diploma/GED (Foreign Equivalence is acceptable);
• At least 12 months experience in food service/catering and administrative work; and
• Must be familiar with food safety regulations and practices.

Additional Job Information: Benefits, Required Tools, Supplies, etc.: Fringe Benefit: Worker's Compensation
Workers will be provided, without charge or deposit charge, all tools, supplies, and equipment required to perform duties assigned.

Staff Notes (For Official Use Only): Confirmed by DC. 04/01/2025

The company operates a bakery, catering, cafe, wholesale, and food service to the CNMI Public School System's food service program. The Food Service Administrative Assistant position will be based within the company's Food Service Division. This position involves assisting the company's Food Service Manager with the planning and execution of various projects aimed at improving efficiency, service delivery, and student satisfaction. The administrative assistant works closely with food service teams, school administrators, and other stakeholders to implement new programs, ensure compliance with regulations, and enhance overall operations. Their contributions help streamline processes, support nutritional goals, and contribute to the success of food service initiatives that benefit the school community.

Duties include:

Assist the Food Service Manager (FSM) with the following:

· Daily administrative tasks including filing, data entry, and managing correspondence;

· Maintain accurate records and update customer databases as needed which include changes to menus, food preparation (i.e. allergies, etc.);

· Prepare and process purchase orders, invoices, and other financial documents;

· Prepare weekly staff schedules;

· Schedule meetings, events, and training sessions for food service team as requested by the FSM;

· Liaise with vendors and suppliers to ensure timely delivery of goods and services;

· Handle customer inquiries and resolve issues related to food service promptly and professionally;

· Handle feedback and complaints to enhance customer satisfaction;

· Preparation of reports and documentation related to food service operations;

· Monitor inventory levels and help manage stock orders and deliveries;